Sponsorship Information & Registration

Please click here for full details of the sponsor packages and opportunities available at this year’s conference.  For more information please contact Lucy Jones (jones@acc.com)

Information for confirmed sponsors

All sponsor registration and attendee matters will be handled through the sponsoring organisation’s primary contact as designated on the form circulated with the sponsorship contract. The primary contact will be sent full exhibition guidelines, including complete logistical information, delivery details and AV order forms.

Logistics will be coordinated by ACC Europe and Judy Lane ICS, the contracted conference management team. If there are any changes to the primary contact information, please notify Lucy Jones (jones@acc.com) and Esther Meneses (esther@judylaneics.com)

Sponsor passes

The number of passes per sponsor is allocated according to the sponsorship level, and may not be altered:

  • Tier 1 Sponsors receive 4 passes = 3 Full Access, 1 Exhibit Only Access
  • Tier 1 Sponsors with a Lead Lab add on receive 5 passes = 4 Full Access, 1 Exhibit Only Access
  • Tier 2 Sponsors receive 3 passes = 2 Full Access, 1 Exhibit Only Access
  • Lead Lab Sponsors receive 3 passes = 2 Full Access, 1 Exhibit Only Access

NOTE: If a sponsoring company is sending a speaker (designated Sponsor Speaker) to present at one of the sessions, that speaker must be registered under one of the Full Access passes allocated to the sponsor.

Full Access passes provide access to:

  • Welcome reception on Sunday 7 May
  • Attendance at the conference sessions
  • Breakfast, buffet lunch and coffee breaks on Monday 8 and Tuesday 9 May
  • Conference dinner on Monday 8 May at the Palacio Estoril Hotel. Please note: the deadline for booking dinner tickets is 7 April (places are limited and will be allocated on a strictly “first come, first served” basis with a limit of one ticket per sponsor/sponsor speaker delegate)
  • Any available speakers’ presentations and background materials

Exhibit Only Access passes provide access to all events held in the exhibition hall:

  • Welcome reception on Sunday 7 May
  • Breakfast, buffet lunch and coffee breaks on Monday 8 and Tuesday 9 May

Access to conference sessions is not permitted on Exhibit Only Access passes.

All passes are for the exclusive use of your company and its employees and may not be given to your customers or allied businesses without the approval of both ACC and ACC Europe.

Each sponsor badge will indicate whether it is a Full Access or Exhibit Only Access pass. Each badge should be collected at the conference registration desk by the individual whose name it bears. Badges must be worn at all times.

Sponsor registration

All sponsor attendees must register for the conference by completing the sponsor registration form in its entirety. Please note that a separate registration form is required for each attendee and must indicate whether the attendee is Full Access, Exhibit Only Access or Sponsor Speaker.

For sponsors/exhibitors registration codes, please contact: esther@judylaneics.com

An email confirming the registration status will be sent to each attendee.

Sponsor registration must be completed by Friday 7 April 2017.

Exhibition hall information

The exhibition hall will be located in the “Galeria” (Gallery floor) at the Hotel Cascais Miragem. Delivery information will be provided to your primary contact.

Exhibition set-up is 1400 -1630 on Sunday 7 May. Set-up must be completed by 1630 in time for the welcome reception that will take place in the exhibition hall.

Opening hours are as follows:

Sunday 7 May: 1730 – 1900
Monday 8 May: 0730 – 1800
Tuesday 9 May: 0800 – 1400

Exhibition dismantle is from 1400 on Tuesday 9 May.

Please note that the exhibition is table top only. Full guidelines for set up will be provided to your primary contact.

Lists of attendees

Pre-conference lists of attendees who have agreed to share their personal data with sponsors will be distributed to the sponsor primary contact on 7 April and 21 April. A post-conference attendee list will be distributed on 23 May.

Please note that these lists will not include email addresses or telephone numbers, in accordance with European data privacy regulations. All lists will be distributed, as PDF, via email.

Accommodation

You can book your accommodation at the Hotel Cascais Miragem, the conference venue, on the sponsor registration form (first-come, first-served basis).

For accommodation information please contact office@judylaneics.com

Sponsors are requested not to reproduce ACC/ACC Europe or Annual Conference logos unless authorised in writing by ACC/ACC Europe. Neither should any endorsement by ACC/ACC Europe be made of your products or services. 

If you have any queries about your participation as a sponsor please contact Esther Meneses – esther@judylaneics.com